Edit

Create and post incoming invoice in SAP workflow

Script overview

On the high level the script consists of the following actions.

1. Open and log in to the SAP GUI desktop client.
2. Find the MIRO transaction and enter the company code.
3. Create an invoice and fill in all required fields.
4. Post the invoice.

Let's explore these steps in detail.

Environment

• Windows OS that meets System Requirements
• SAP GUI v. 7.40-7.50 connected to some environment
• SAP GUI should be configured as described here

Script variables

Variable name	Type	Description	Default value
ok_code	String	transaction code	MIRO
company_code	String	company code (needs to be set up before running the script)
amount	String	amount of money in the invoice (needs to be set up before running the script)
purchase_order	String	invoice purchase order (needs to be set up before running the script)
login	Secret	SAP username (needs to be set up before running the script)
password	Secret	SAP password (needs to be set up before running the script)
quantity	String	quantity of items in the invoice (needs to be set up before running the script)
current_date	DateTime	current date
invoice_date	String	current date converted to string
transaction_type	String	required to choose the right transcation type	Invoice
sap_path	String	path to the saplogon.exe (needs to be set up before running the script)	C:\Program Files (x86)\SAP\FrontEnd\SAPgui\saplogon.exe

Script workflow

Calculate current date

Description: The group calculates the current date and converts it to string.

1. In the Constant Value action (reusable), bot pushes the current date to the current_datevariable.

2. In the Date Format action, bot converts the current_datevariable into the String variable invoice_datewith a specific format

Log in to SAP GUI

Description: The group opens SAP GUI and logs in to it.

tip

To reuse the group, make sure you have added the required SAP GUI credentials in Secrets Vault in WorkFusion Studio. If you add another Secret Vault entry, change the following variables:

• login – SAP GUI username (Secrets Vault > Key)
• password – SAP GUI password (Secrets Vault > Value)

note

All Mouse clicks in SAP GUI are automated using the Inspector tool.

Log in to SAP GUI (reusable). In this group, bot launches SAP GUI using Launch Application, clicks on the Log on button (Click Mouse) in a specific window (Window), and then pastes credentials into the required fields (Enter Keystrokes).

Create and post incoming invoice

Description: The group allows to open the MIRO transaction for a specific company, fill in all required invoice fields, and post into the system.

1. Create and post incoming invoice (reusable). The group of actions (Window, Click Mouse, Enter Keystrokes) opens the MIRO transaction for a specific company.

2. The group of actions (Window, Enter Keystrokes, Click Muse, Wait) fills in all required invoice fields (Invoice date, amount, Purchase Order), clicks on the **Simulate **button, and waits for the Sumulate window to open.

3. The Window and Click Mouse actions post the invoice into the SAP system.